Project Hero Blog - Weekly Best Practices and Tips

With the widespread recognition of project management as a valuable organizational core competency, the current economic climate, and the continued challenges of doing more with less, I continue to observe more and more project managers that have been bestowed the title (either by themselves, by the work they do, or by their managers) without the proper support and training to truly fulfill the ro...

The most productive meetings result in decisions and actions.  Recording the decisions and actions in meeting minutes creates a useful accountability tool.  Minutes can also keep those unable to attend informed of results.  Good minutes are both easy to develop and ensure an accurate record of decisions and actions.

Here are seven tips for creating better meeting minutes:

1. Use a standard templa...

Video conferencing, especially from home, has become a new norm.  Here are six tips to improve your virtual meetings.

1. Start on time. Unlike an office setting, people aren't walking to the meeting and collecting attendees on the way. Especially if you are the host, be sure to be on time. I usually suggest that everyone start to sign on to the meeting about 5-10 minutes ahead.  The early start gi
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Project management can be a demanding role.  Use these time management tips to manage time more effectively, from day-to-day and month-to-month.

1. Know When You are Most Productive. The first step in effectively managing time is to know when you are the most productive.  This time is when you feel more energized and creative.  Are you a morning or afternoon person? This time is when you want to p
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I often get asked whether project management best practices used for large projects are applicable to smaller projects. This fundamental question is one that all project managers must face when managing small projects. Utilizing the best practices on a small project can be done without creating too much paperwork or overhead.

The best practices are the things that countless project managers have ...

Julia couldn't be more frustrated! There were less than three months to finish the project, and yet everything was going wrong. And to top it all, the budget to complete the work was nearly exhausted.

Julia's problem boils down to ineffective project management. She may have failed to complete the steps necessary to prepare for project success.  She may have also failed to create a proper plan fo...

Project management, like most professional careers, requires practitioners to have some personal attributes to improve their success rates. These attributes far outweigh any single tool or management fad with a catchy name. Here are five qualities needed for focusing your project management mindset and leading successful projects.

1. Continuous learner. A solid understanding of both the art and sc
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Embarking on a new career can have its challenges.  When starting a new position, it's always good to know what is expected of you.  Knowing what is expected, avoids common mistakes and helps to advance careers.  Here are six expectations managers generally have for new project managers:

1. Learn the language. Learn the language of project management.  Know the difference between a Gantt chart and
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Picking the right toolset, and then using these tools correctly for your work as a project manager is very important.  The tools you select and how you use them will either make your practices be more productive or bog you down.

Before there were many online software tools, I used a book called a DayTimer (it is now an online app) to manage my time as a project manager.  I made up to-do lists, re...

If you are an aspiring, new, or accidental project manager, a small investment in your career and certification can have a significant impact going forward.  While the PMP® certification can take a minimum of three years to earn, CAPM certification requirements include a high school diploma (or better) and 23 hours of project management training. Many are unaware that they meet these requirements....